Privacy Policy

Effective date: January 20, 2026

1. Who we are

ebookpbook.com is operated by Newgen DigitalWorks (“we”, “us”, “our”).

We provide creative services for authors and publishers, including:

  • copyediting and proofreading
  • interior design and formatting
  • ebook conversion
  • cover design
  • book trailer videos

This Privacy Policy explains how we collect and use personal information when you:

  • contact us through our website, or
  • submit an enquiry through our Meta (Facebook / Instagram) advertising lead forms.

2. What information we collect

When you contact us, we may collect the following information:

  • your name
  • your email address
  • basic details about your book or project, such as:
    • title and subtitle
    • genre
    • publication schedule
    • services you are interested in

We do not require a phone number as part of our contact or lead forms, and we do not request manuscript uploads.

However, if you choose to share a phone number voluntarily during the course of our communications, we may retain it for the purpose of responding to you.

3. How we use your information

We use your information only to respond to your enquiry and to communicate with you about the services you have asked about.

We do not:

  • add you to mailing lists
  • send newsletters or promotional emails
  • sell or rent your personal data

4. Legal basis for processing (UK / EU users)

If you are located in the UK or European Economic Area, we process your personal data on the basis of legitimate interest—specifically, responding to enquiries you have chosen to submit to us.

5. How we store your information

Your enquiry information is stored securely using:

  • Google Workspace (Gmail) for email communication
  • Google Sheets for enquiry tracking and internal coordination

Access to this information is limited to authorized team members only.

6. How long we keep your data

We retain your personal data only for as long as necessary to:

  • respond to your enquiry, and
  • manage any related follow-up discussions.

If no further communication is required, your data will be deleted or anonymized within a reasonable period.

7. Sharing your data

We do not sell or share your personal data with third parties for marketing purposes.

Your data may be processed by trusted service providers (such as Google) solely to support our business operations, and always under appropriate data protection safeguards.

8. Cookies and analytics

ebookpbook.com uses:

  • Google Analytics to understand how visitors use our website
  • basic cookies required for essential website functionality

Google Analytics collects anonymized usage data (such as pages visited and time spent on the site) and does not personally identify you.

You can manage cookies through your browser settings.

9. International data transfers

As we work with authors internationally, your information may be processed outside your country of residence, including in India.

Where this occurs, we take reasonable steps to ensure your personal data is handled securely and in line with applicable data protection laws.

10. Your rights

Depending on your location, you may have the right to:

  • access the personal data we hold about you
  • request correction or deletion of your data
  • object to or restrict certain types of processing

You can exercise these rights by contacting us using the details below.

11. Children’s privacy

Our services are intended for adults. We do not knowingly collect personal data from children under the age of 18.

12. Changes to this policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

13. Contact us

If you have any questions about this Privacy Policy or how we handle personal data, please contact:

Email: jason@ebookpbook.com